Privacy Statement
This is the privacy statement of Root Legal B.V (Root Legal). You can contact us at:
Root Legal B.V.
Singel 149, 1012VJ Amsterdam, Netherlands
info@rootlegal.net
Last Updated: September 2024
We process the following personal data:
- Client contact and case information: To provide legal services, we collect clients’ names, contact details, and information relevant to their legal matters. We do this to perform a contract (if the person is the client) or because we have a legitimate interest in doing so (if the person represents the client). We retain this data for the duration of the matter plus 7 years. We may share this data with courts and others, such as lawyers of the other party, to perform our engagement with the client.
- AML information. We are in certain matters obliged to collect certain information from clients to prevent money laundering and terrorist financing, such as identity documents, source of funds, corporate structure and ultimate beneficial ownership information. We collect this to comply with our legal obligations under the Dutch Money Laundering and Terrorist Financing Prevention Act (Wwft). We retain this data for 5 years after the end of the client relationship, as required by law. We may be obliged to share this information with relevant authorities, such as the Dutch Financial Intelligence Unit (FIU-Nederland). We do not use this data for any other purposes.
- Opposing party and counsel information: To communicate and negotiate on behalf of clients, we process names, contact details, and case-related information of opposing parties and their lawyers. We do this because we have a legitimate interest in doing so. We retain this data for the duration of the matter plus 7 years. We may share this data with courts and others, such as our client, to perform our engagement with the client.
- Supplier information: To manage our business relationships, we collect company names, contact person details, and financial information of suppliers and service providers. We do this to perform the contract with our suppliers. We retain this data for the duration of the business relationship plus 7 years.
- Financial information: To process payments and comply with tax laws, we collect bank details and payment information. We do this to perform the contract with our client (sending invoices) and legal obligation (preparing and submitting tax statements). We retain this data for 7 years after the year an invoice is sent. We share some financial information with our tax consultant and with tax authorities.
We primarily collect data directly from you, but may also receive it from public registers, other parties in legal matters, your employer (if representing a company), and professional referrals.
Under the GDPR, you have the rights to access, rectify, erase (in certain circumstances), restrict processing of, and transfer your data, as well as to object to processing based on legitimate interests and withdraw consent (where applicable). Root Legal does not engage in solely automated decision-making or profiling. To exercise these rights, contact us using the details above. You can also lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).